When it is a matter of remote voting by board members, the most fundamental rule is that any action approved by a majority of eligible to vote at an ordinary or special meeting (and excluding abstentions) is valid. This is true unless the statute, administrative code rule or board policy provides otherwise.
If your board has procedures for remote voting that is particular and you want to review it to ensure the process is followed properly. If you decide to allow remote voting, you should make sure that quorum is in place and the board’s management software permits a secure, transparent and precise vote.
Traditionally, when a board votes on a motion, they use ballots distributed ahead of time or record the results in the meeting’s minutes by roll call. With the technological advancements and the necessity to hold meetings remotely, it is normal to use a digital voting system that lets members express their vote quickly. MeetingPulse for instance, allows members to vote from anywhere with internet access. It’s also simple to use and provides enterprise-level security.
No matter what method you decide to use the best way to make sure that board members feel confident in their decisions is to motivate them actively to participate during discussions. This will increase engagement and ensure that the voices of all are heard, which reduces the chance that any member will be able to challenge the final outcomes.